Sample letter from a veteran Parent Coordinator…
Good morning Opti parents,
Brandon has asked me to be the contact person for the upcoming regatta this weekend in Newport so I just wanted to reach out with some event details and reminders. Please disregard if you have received this email in error.
My cell phone is 890-XXX-XXXX.
Sail Newport Youth Challenge link: http://www.sailnewport.org/regattas/youthChallenge/sailnewportyouthchallenge.html You can find the NOR (notice of race) and SI (sailing instructions) to download on this page also.
Sail Newport, Rhode Island’s Public Sailing Center
60 Fort Adams Dr., Newport, RI 02840
Tel. (401) 846-1983
Email contact: firstname.lastname@example.org
At this point this is a byob (bring your own boat) regatta. Please reach out if this is an issue for you and we will find someone to help.
0800-0900 Late Registration and Check In
0930 Mandatory Skippers’ Meeting
0945 Mandatory Coach/Support Boat Meeting
1000 Harbor Start
1100 First Warning Signal
We plan on arriving by 0700-0730 to ensure enough time to rig, dress, and check in – coach Matt@gmail.com will meet us at 8 to review set ups. We will plan to meet up on the far corner of the Sail Newport field, closest to the mule barn and beach. Please feel free to contact me with any questions or concerns.
Dress for Newport in Early June:
Newport is historically pretty breezy. Please have sailors dressed for success. The days are long and wet. Kids will be out on water all day without a chance to hit shore until end of day.
Please bring a labeled lunch for your sailor. The coach boat (to be determined) will bring lunch coolers out and racers will break for lunch on the water. Please make sure sailors have a good breakfast because the break for lunch is often later in the afternoon. Also, please pack an extra water bottle/granola or protein bar to be kept in the boat for your sailors during the day. Reusable water bottles are advised and there are refillable stations at Sail Newport.
Spectator boat (with head):
We have a parent that will be bringing a power boat this weekend. There is a strong chance that we will be able to go out on the water to watch the races. Parents, please bring your own lunch and drink of choice. Also, a pair of binoculars will come in handy. Details to follow, but offering to pitch in for fuel etc is a nice idea.
-drysuit/wetsuit with spray gear
– Mudratz pinney
-warm change of clothes
-reusable water bottle/snack
-Digital WATCH for starts